Your agency gets meetings. We handle everything else.

Every campaign runs on dedicated sending domains isolated from any other traffic — your agency's sender reputation is never shared with anyone else.

• Domains warmed via Instantly over 2–4 weeks before full deployment
• Full SPF, DKIM, and DMARC authentication on every domain
• Inbox rotation across warm inboxes to spread volume naturally
• Real-time bounce rate monitoring with hard bounce threshold at 2%
• Real-time sender reputation scoring per campaign

Your emails land in primary. Not spam. Not promotions — primary.

No. All outreach runs on infrastructure entirely separate from your agency's primary domain. Your company domain, your email servers, and your sender reputation are never touched.

We use isolated sending domains and warm inboxes we own and control. If anything underperforms, it affects our infrastructure — not yours. Your agency's Google Workspace, Outlook, or any other email account stays clean.

Fully personalized — every single email. Not a template with a merge tag swapped. Not "Hi {first_name}." Every email is written from scratch by Claude AI using all available prospect signals.

We research each prospect's company, their specific role, industry context, and any recent public signals (funding, product launches, hiring, etc.). Then we write an email that references what we found — in context, in the right tone for their seniority level.

Your team will receive replies that say "this was the only email that actually mentioned our situation." That's the standard.

Month-to-month, cancel anytime. No annual contract, no cancellation fee, no lock-in.

Worst case: If you book zero qualified meetings in your first full month, we extend month two at no additional cost. You get a second month to see results before any commitment.

Beyond that, we work on your ICP until we find what resonates. Agencies that succeed with ColdHive treat it like a channel that gets calibrated over time — not a magic switch. The calibration phase is included in your retainer.

First replies typically arrive in weeks 2–3. First qualified meetings usually week 3–4.

Here's the typical ramp:

• Week 1: ICP locked, prospect list built, warm-up underway
• Week 2: First emails land in inboxes, early opens and replies
• Week 3–4: First meetings booked and attended
• Month 2: Full cadence running, data-driven optimization begins

The delay is intentional — warm-up, list building, and AI research take time. But the output is worth the wait.

Three things:

• ICP definition: Who you're targeting and why. We have a guided form — you fill it out, we build the list. Takes 30 minutes.
• Offer details: What you sell, pricing, and your key differentiators. We use this to train the AI on your positioning.
• A calendar link: We book qualified meetings directly into your team's calendar.

That's it. We handle list building, email writing, infrastructure, deliverability, reply filtering, and meeting booking. You just show up to the calls.

Yes. Every outbound email includes:

• Clear physical address (required by CAN-SPAM)
• Unsubscribe link — one click, immediate removal, no questions
• Accurate sender identification
• Proper routing through authenticated infrastructure

GDPR: EU-based contacts are excluded by default. If you want to include EU contacts, we do a separate lawful-basis review to ensure proper consent documentation is in place before any outreach begins.

Suppression lists are maintained across all campaigns — anyone who unsubscribes or bounces is never emailed again, by any campaign.